LOURDES SCHOOL Q.C. ALUMNI ASSOCIATION, INC.

Minutes of Meeting

Held on July 5, 2003

Lourdes High School Grounds

ATTENDANCE:

CALL TO ORDER

The meeting was called to order at 10:00 a.m., by the president, Bernie Abis.

QUORUM

Corporate Secretary Mon Pagarigan declared the existence of quorum of the Board of Directors with the attendance of 6 out of 11 of its members. Bernie Abis then welcomed the presence of Jojo Buenaventura, for Batch 78.

AGENDA

For this meetings agenda, Bernie Abis enumerated the following: Progess on the Credit Card project, the Financial Assistance Project, the Golf Tournament scheduled next Friday, and the Standing Committees.

APPROVAL OF THE MINUTES OF MEETING; BUSINESS ARISING FROM THE MINUTES

The minutes having been emailed to the members of the Board herein present, the reading was dispensed with and the motion to approve the same was made and seconded. No objections were taken.

From the minutes, an update was made on the LSQCAA website, which will serve as the official website of the Association. BA appealed for support in joining the LSQCAA e-group. He informed the Board that despite the access to the various e-groups, he needs help on connecting with the following batches: ‘55 – ’58, ’60-’64, ’90-’94, and ’96-’99. He plans to invite Mr. Epi Paras to help him gather information on the pre- and post- ‘60’s groups.

George Escarraga discussion. . .

CREDIT CARD PROJECT:

BA informed the Board that the representatives of Batch 77, pioneers of the Credit Card Project, were informed by email of this meeting to present the mechanics of the Project before the present Board can assume custody thereof. There being no attendance of Batch 77, the discussion on the same was deferred for a later date.

FINANCIAL ASSISTANCE PROJECT:

BA updated the Board with information that the Felix Perry Villanueva, who was appointed to look into the matter, has been informed and is presently making the necessary arrangements, and will be made to report in the next meeting.

GOLF TOURNAMENT:

BA acknowledged the efforts of the Lourdes School QC Administration for the preparation of the LSQC Billboard beside the Shrine of Our Lady of Lourdes along Retiro Street, which this morning read:

1ST ST. FRANCIS OF ASSISI CUP GOLF TOURNAMENT

A JOINT LSQC – LSM PROJECT

WACK WACK GOLF & COUNTRY CLUB

FRIDAY, JULY 11, 2003

TEE OFF TIME: 8:00-10:00 A.M.

This is just in time for the Sunday crowd tomorrow and the upcoming week to be

informed of the LSQCAA activity.

MC then reminded that there are parents of students who manifested interest to participate in the tournament. So, BA requested Mr. Reggie de Guzman for assistance in the circulation of a letter/handout containing the details of the Project, in coordination with the Project Head, Conrad Fajardo. Mr. Reggie then acknowledged that the same shall be out by Monday.

Awet Roque likewise informed the President that he has need of four (4) more tickets for alumni who will join the tournament on July 11. Mon Pagarigan obliged the request.

STANDING COMMITTEES

Mon Pagarigan handed to BA a copy of the standing committee of the Batch 82, volunteered by George Escarraga, which could serve as a basis for the creation of the standing committees for the Association. These include:

• TRADE - in charge of all merchandising items of the batch. all sales proceeds of this committee would go to the operational fund of the batch as well as to the other small projects like our planned batch ID and car sticker.

• MEMBERSHIP - takes care of the database of all the members of the batch. all info about batchmates would be coursed through this committee for proper updates. Sponsored members or adopted members would be coursed through this committe for proper evaluation and recommendation to the officers of the batch for final approval.

• INFORMATION TECHNOLOGY - takes care of our website and the e-groups. anything that is related to computer graphics, programs and other high tech wannabes would be coursed through this committee.

• WAYS AND MEANS - in charge of raising funds for our projects. solicitations and other possible sources of funds would be coursed through this committee.

• SPORTS - this committe would schedule any sports activities that the batch would like to indulge in. the current program that we have is the so-called SEX program which stands for Sports and EXercise.

• FELLOWSHIP - organizes event or affair after every meeting or any gathering. in charge of looking for a place to go to and have rounds of beer or just plain talk. others refer it as "pilyoship."

• PROJECTS - manages all the projects of the batch.

• CIVIC ACTION - this is our conduit for community service. this committe would handle all the medical and dental missions as well as health programs even for the batch. all donations would also be coursed through this committee for proper disposition.

Secretariat - tasked to call on members to attend scheduled meetings.

For his part, BA opined that the Association could start off with a few committees first, and slowly work its way up when conditions would permit. It would help though that the Membership and Secretariat first be set up in order to get the communications system and database going. George Escarraga then stated that in the light of today’s communications technology, the Information Technology (IT) Committee be set up immediately, and consequently volunteered his Batch to take care of this Committee. BA then recalled that Awet Roque already volunteered his Office to take care of the Secretariat Function. This leaves the Membership Committee, which was committed by BA to the ’79 Batch, with the concurrence of co-members, Mon Cabigao, and Mon Pagarigan.

George Escarraga added information for the guidance of the Board that based on their experience, a logical flow would be: Ways and Means [conceptualization and planning] endorses a project to the Projects Committee [for the preparation for the execution of the plans thus approved] and coordinates with the Fellowship Committee [ which takes care of the event proper]

Jojo Buenventura (Batch 78) expressed his concern about the mechanism for continuity of the Association objectives. He exhibited relief though when shown the proposal to include a set of criteria for the composition of the Board of Trustees in the By-Laws. He then shared his batch’s experience, having been the last group to handle a Grand Homecoming event, which turned out to be quite successful at that. He stated:

The first step in any endeavor of this sort is to touch base with all batches.

The experience is that after the 20^th-year get together, some interest died down, while others who didn’t make it the first time came during the 25^th.

When it came to the membership dues, there were some brother-alumni who were hesitant to attend because of economic reasons or otherwise age considerations, which factors have to be overcome by the Board.

One problem their batch had to face was the necessity of having an Official Receipt for the Association, so they had one set printed as a temporary solution.

Upon reading the last meeting’s minutes, he expressed some doubts as to the plan to raise funds by batches if it not clear where and how the funds shall be utilized and what are the objectives of the fund raising.

At this point, Mon Pagarigan (’79) invited attention to the minutes where is shown the tabular presentation of Funds Sources and Applications. The solution to the problem would depend largely on how this need would be presented. George Escarraga then underscored the need for a MISSION and VISION. Mon Pagarigan volunteered to take of this. He likewise undertook to handle the requirements needed for the printing of an Official Receipt of the Association, citing that the LSQCAA has a Tax Identification Number already.

The discussion ended with a statement from Jojo Buenaventura (’78) that he would convince Richard Agbayani to the next meeting to share his experiences with the new Board of Trustees. Richard was the last president of the LSQCAA before it dormancy, leading to the practice of having the Jubilarians to solely handle the Association affairs – the practice this Board seeks to overcome.

OTHER MATTERS

Mon Pagarigan (‘79) brought to the attention of the Board the financial problems facing the School. It came to his attention that the School’s operation is greatly affected by its liabilities relating to the cost of recent improvements. Since the school administration is hesitant to increase tuition rates, he expressed fear that the amortization payments would eventually take its toll on the teaching staff. For his part, MP suggested that the Association set forth a priority program to help the school on this matter. He suggested ways to derive revenue from the Gym facilities (e.g. by renting it out to fellow-alumni, as in badminton courts, which is the latest fad). Under this scheme, the Association would act as the administrator to raise funds later to be turned over to the School. When asked of any assistance required, Mr. De Guzman, for his part said that the Auditorium can also be a potential venue for various occasions/programs/plays, having been the latest recipient of renovated air-conditioning system. He suggested, however, that the same would be more attractive if the lighting system were upgraded. Latest estimates on the baseline improvements would reach about P150,000.00. On this, MP proposed that this would be a fitting objective for a raffle project, which could culminate sometime in December and serve as the pre-homecoming activity, which is slated for February next year. MP undertook to draw up details of the project.

Mon Pagarigan then brought up the topic of the Depository Bank. Mr. Regie clarified that since the Jubilarians became the Association administration, they held the funds, which were supposedly Association related, largely due to the fact of the breakdown of turnover processes. Bernie Abis then proposed that a new account be opened. Mr. De Guzman suggested the BPI Mayon-Retiro Branch. No objection was taken. Mon Pagarigan, Association Secretary, was then directed to prepare the necessary papers for the opening of the account.

NEXT MEETING.

The next meeting of the Board was set on August 9, which is the second Saturday of the month. In the meantime, correspondence between and among board members shall continue through e-mail.

ADJOURNMENT

There being no other matters, the meeting was adjourned at 11:00 a.m.