LOURDES SCHOOL QC ALUMNI ASSOCIATION INC.
Board Meeting
July 15, 2004
Student Activities Coordinator's Office
Attendance:
Joey Ma. A Sebastian (JAS) Mr. Waldo Ama Darvin
Dr. John Glenn F. Agbayani (GFA) Regino R. De Guzman (RDG)
George P. Escarraga (GPE) Teodora G. Canave
Alexander T. De Vera (ADV) Abbey B. Aquino
Dr. Manolette Roque (MR)
Eugene Muyot (EM) M-Tech Representatives:
Edwin Ng
Rommel Cruz of Batch 72
Carlo Fernandez of Batch 80
CALL TO ORDER:
The meeting was called to order at 8:45 PM by President JAS. It commenced wife the formal turnover of Alstom Philippines' donation of one brand new set of desktop computer for the LSQCAAI through Alstom's Country Manager Mr. Waldo Ama Darvin. also an alumnus of Batch 80.
GFA, in behalf of the LSQCAAI, accepted the endowment witnessed by the Board, faculty adviser RDG, and former faculty Ms. Canave. A brief photo session followed.
Copy of the previous meeting minutes was distributed for individual reading and reference. In the absence of quorum, caucus was proposed by GPE and carried out by fee attendance. (EM came just before adjournment, quorum is unattained. during meeting proper)
AGENDA:
Meeting adhered to this agenda:
I. M-Tech Demo
II. Update on UnionBank proposal
III. LSQCAA BIR Registration & Official Receipt
IV. Homecoming
a. Slogan
b. Letterhead
c. 50th Anniversary Website
d. Streamers
e. Solicitation Commission
V. Alumni ID and proposal for expanded Alumni Fees
VI. Alumni fund from LSQC and Affinity Card Project
VII. Newsletter Update
VIII. Golf Update
IX. Mr. Noah Update
X. Wheelers' Club MOA
XI. LSQC Career Talk
XII. LSM Raffle
XIII. Other Matters
MEETING PROPER:
I. M-Tech did not serve their commitment to conduct the presentation tor reasons that LSQCAAI's structure is still under their programming stage. Instead, M-Tech's Edwin Ng was given fee floor to reiterate their company's product and scope of services, imultaneously giving the Board answers to items that needed clarification, particularly GPE's and MR's inquiries.
Salient points included the following, among others:
- That the SMS facility is a web-enabled software performing on-line and
off-line information dissemination;
database input to ensure most advantageous use;
thirty percent (30%) is divided into 20% for M-tech and 10% for
LSQCAAI;
- No quota or guaranteed hits required;
- Contract is good for 1 year and renewable;
- Assurance on database security and exclusivity.
GPE calls for revisions on M-Tech MOA as regards the stipulation of profit-sharing. He
then moves for the implementation of M-Tech SMS MOA, seconded by MR. Pending approval until votes of absent directors are secured.
II. JAS briefed the others that UnionBank's tuition fee facility has been redefined to School Treasurer and AA Board earlier that evening. Awaiting decision from LSQC. MR suggests that on-line tuition fee payment be incorporated in UB's proposal to make it more attractive to prospective parent market.
III. JAS moved that item be skipped due to absence of concerned parties.
IV.
A. Batch 80 seeks a sub-title for "Ginto't Pilak" to make it catchy and significant
B. JAS presented new letterhead to be used especially for this year's solicitation
purposes. Letterhead contains names of current Board and a watermark of LSQC's 50th will later on be incorporated. The Board agreed that this letterhead be printed on demand.
C. JAS requested GPE to remind Raul Clemente of the 50th Website to create early and extensive awareness of LSQC's 50th, most especially the Grand Alumni Homecoming.
D. JAS said it is vital for the AA to come out with announcement streamers as soon as possible; asks for any alumni engaged in tarpaulin business and solicits designs from various batches; Carlo Fernandez pledges to prepare one.
E. GFA gave a brief update on Jubilarian's inputs and views on solicitation commission. It has been finally set at the maximum of thirty percent (30%).
V. JAS raised the need for an alumni ID in reference to the growing number of inquiries and requests from the AA office. Discussion focused on whether an additional fee can be rightfully imposed on the prevailing alumni fee being collected from graduating students or to have the alumni ID available at cost, or on demand. RDG finds the idea of alumni ID good although the funding should be carefully evaluated. He said a circular letter may be given to parents as regards to the increase in alumni fees but the AA should first secure Fr. Tonet's approval. GPE moves to create a committee of three (3) members to submit report on Alumni ID next Board meeting which shall include design, costing, and LSQC's view.
VI. JAS declared to the Board that the AA has just requested Fr. Tonet to release 2003-2004's alumni fee collections. JAS states that to date, the AA has around PhP90,000.00 assets in cash but shall remain intact until priorities are determined and resolutions passed. GPE calls for identification and segregation of general funds against operations funds.
VII. Skipped
VII. JAS updates on meeting with LSM golf proponent. He said that the LSQCAAI needs a fund of PhP24,000.00 before September 22 to fulfill partial reservation required for Wack-Wack Golf Club at which the 2nd St. Francis Gold Cup will be held on October 2004.
VIII. GPE lauded Batch 80's project "Mr. Noah's Big Boat" shown last July 10 at the Music Museum. It was a huge success with around three-fourths of the theatre filled with audience who affirmed it was truly an entertaining and worthwhile musical. Ms. Canave and RDG, having watched the show, gave their backing and led a round of applause for Batch 80.
X. GPE presented MOA drafted between Wheelers' Club and his Batch 82. He said it is one of his batch's fundraising efforts in preparation for their homecoming hosting term in 2007. He guarantees to present the final report on the extension of this Batch 82 project to the LSQCAAI next meeting.
XI. JAS read to the Board an invitation letter from the LSQC Guidance Office for the alumni to be resource speakers in a Career Talk scheduled on July 29. The AA office has already prepared a short-list of the possible speakers for preferred courses. AA will carry out invites and secure confirmation from speakers in the following days. JAS calls for representatives on the filed of Nursing and Information Technology.
XII. JAS informed the Board that six (6) LSM Car Raffle tickets @ PhPl,000.00 are in the custody of the LSQCAAI. He seeks opinion on whether these tickets be sold for cash conversion or should AA make the wager. GPE moved for consideration of JAS' proposal pending assent of Board majority.
XIII. OTHER MATTERS:
A. GFA informs the Board of LSQC's sports equipment requirement. One of the school's coaches Junie Verayo's appeals to prioritize jackets. The Board restates its solicitation from batches to sponsor team requirements. GPE commits to talk to LSQC-USA on this concern.
B. Ms. Canave wishes the Board to define its involvement in bereavement of fellow alumni and family. She said it is essential that the LSQCAA is always represented in such times. RDG confirms that LSQC allocates budget and sends Mass cards to departed alumni and parents.
XIV. With Board consensus, GFA set the next meeting for August 12, the 2nd Thursday of the month, instead of August 19 which falls on a Quezon City holiday.
XIV. There being no item for discussion, the meeting was adjourned at 11:00PM.
Prepared by: Noted:
[signed] [signed]
Abbey B. Aquino J.A. Sebastian
[signed]
J.G.F. Agbayani