LOURDES SCHOOL QC ALUMNI ASSOCIATION, INC. (LSQCAA)

Board Meeting held on June 21, 2006 at SAC Room, LSQC HS Department

Quezon City

Present:

Pres. George P. Escarraga

Jay Manalo

Jojo Sabban

Jojo de Jesus

Jojo Veneracion

Joseph Literal

Owad Fernandez

Joey Abarquez, Protocol Officer

Jojo Angus, Sports Committee Chairman

1. Call to Order

Meeting was called to order 7:40 p.m.

2. Agenda

1. Call to Order

2. Invocation

3. National Anthem

4. Roll Call

5. President’s Report

5.1 Courtesy Call with DOH Sec. Duque

5.2 LSAA Educational Fund

5.3 Union Bank of the Philippines Fund Transfer – P113K

5.4 Meeting with LSQCAA

6. Secretary’s Report

7. Treasurer’s Report

8. Reading and Approval of Previous Minutes

9. Agenda

9.1 Unfinished Business Matters

9.1.1 Union Bank of the Philippines Fund Transfer

9.1.2 Alumni Scholarship Fund

9.1.3 APSA/LSQCAA Office

9.1.4 Alumni Newsletter

9.2 Business Matters

9.2.1 Administrative Budget

9.2.2 AA Website

9.2.3 Poker Night

9.2.4 Induction of Board and Officers

9.2.5 MOA with Caelum

10. Announcements

10.1 Database Update

10.2 AA Event(s)

10.3 Next Board Meeting

11. Lourdes Hymn

12. Adjournment

3. President’s Report –

Courtesy call with DOH Sec. Duque – The President reported to the Board the result of the courtesy call with Sec. Duque. Write-up will be made by Exec. Dir. Mon Cabigao.

According to the President, Sec. Duque will support the medical mission, will provide ambulance during the Feast of Our Lady of Lourdes on February 11, 2007, and for the homecoming to be held on February 24, 2007, etc.

LSAA Educational Fund (LSAA-EF) – Batch ‘67 and Batch ’65 headed by Mr. Peter Lim submitted a report to the LSAA regarding the status of the LSAA-EF which extended college and/or vocational scholarship to deserving students.

LSQCAA-USA – the LSQCAA Executive Director provided the bank account to the LSQCAA-USA. On motion made and duly seconded, the Board authorized the opening of a $ account with PNB and or any OBU Bank with the same authorized signatories under Resolution No. 1 and 1-A, Series of 2006. (Resolution No. 2, S’2006)

4. Treasurer’s Report

The LSQCAA proceeded with the change in signatories.

With respect to the LSQCAA budget, there should be approval by the Board before any action or disposition can be made by the Treasurer under No. 4 of the Minutes of Meeting.

Minutes of Meeting of April 19 and May 31, 2006 were approved by the Board.

Minutes of Meeting as approved to be posted at LSQCAA@yahoogroups.com .

5. Unfinished Business Matters

UBP Funds – LSQCAA/Unionbank Visa Card

LSQCAA will be negotiating with LSQC Administration for the proposal to use the LSAA-UBP Visa Card for payment of tuition fees.

On the other hand, discussion ensued on issues on the deduction made by UBP from the balance of the fund due to non-compliance by LSQCAA on the maintenance of minimum number of credit card members.

LSQCAA will also negotiate for changes in the terms and conditions, i.e. collateralized credit, waiver of share of renewal fee and just stick with the % share on the purchases made by the card member.

Balance of the fund as of May 31, 2006 is at P112,799.28.

Alumni Scholarship Fund (FAP) – The Board agreed to wait for the go signal from Father Rector and Fr. Treasurer on the transfer of FAP funds for the administration of the LSQCAA.

A new scholarship fund to be called LEAP – Lourdes School Educational Assistance Program will be created. LSQCAA to handle the fund and the school will act as trustee of the fund. In relation thereto, four (4) foundations – ’79, ’80, ’82 and ’84 may be used as special vehicle for the creation of the new Foundation – LEAP. Tentative schedule for the LEAP meeting is set on June 23, 2006.

APSA/LSQCAA Office – Dir. Toti Esquerra reported on the matter. The APSA Office was turned over last June 7, 2006. The LSQCAA office area increased by 9 square meters. On the renovation and furnishing of the LSQCAA office, Dir. Jojo Veneracion pledged a conference table for the use of the LSQCAA.. Cleaning of the LSQCAA office is on-going.

The approved budget for the office improvement project (Phase 1) is P76,000, more or less. Partial payment to be made on Friday, June 23. Target date of completion is 1 month in time for August inauguration.

Newsletter – The Newsletter will be a quarterly publication. The Board agreed to come up with a name for the newsletter and bundling of sponsors. Delivery will be through personal delivery, postage, PDF file via email and other modes. Target date of launching is on July 2006.

6. Business Matters

Administrative Budget allocation is at P12,000.00. Food allowance for the Executive Director and Protocol Officer was also approved.

LSQCAA Website – www.lsqcaa.org to be launched on July 1, 2006. The website is sponsored by Caelum Development Corp. Decal to be prepared/designed by Ted Palomo.

Poker Night – to be held at Dish – ABS-CBN. The cost per table will be P2,500 and dealer will be P2,000. The ideal number of tables is ten (10). Buy in P3,500 per player. Tickets will be at P500 per head. Poker night to be held on the 3^rd of 4^th quarter of 2006.

MOA with Caelum and LSQC – to be presented to Fr. Rolly Briones.

Turn over of Perpetual Cup – SOLGG – Start of tune-up games. Pasani Cup with LSQC and LSM as one. The Pasani Cup to have double round robin, semi-finals and finals. The eliminated team to be included automatically with the Perpetual Cup which will start after the elimination round of the Pasani Cup.

Badminton games may or may not push through due to lack of manpower to govern the activity.

Billiards tournament to start three (3) weeks after the kick-off of the Pasani Cup Basketball tournament.

Golf tournament to be held tentatively on November. Sports Committee to coordinate with the LSM representative.

SOLGG to be sold as 4 disciplines to sponsors.

There was a motion to create a Sports Council (LSQC Sports Body) composed of LSQCAA, Parents Council, LSQC PE Department and the LSQC Treasurer. The purpose of which is to find ways to help LSQC athletes. On motion made and duly seconded, the Board appointed Mr. Alex de Vera and Mr. Jojo Angus as members of the committee tasked to propose/recommend actions for the creation of the Sports Council/Sports Body. (Resolution No. 3, S’2006)

Jack Ruby, Marketing Head of the PBA to be tapped for marketing and fund raising activity. To make a joint fund raising project with the PBA. The beneficiary for the project will be Ian Marking.

Data base update – Raul Clemente to note number of members.

Civic Committee – suggestion to appoint Dr. Eriberto Esguerra as head of the Civic Committee tasked to transact with Sec. Duque for the medical mission and other programs of LSQCAA.

7. Announcements

AA event – July 1, 2006. Protocol Officer tasked to get approval for the use of the facility.

Induction

Launching of Website

MOA signing with Caelum

Next Board meeting on July 19, 2006

8. Adjournment

Meeting was adjourned at 10:15 p.m.

JOSEPH JOHN M. LITERAL

Corporate Secretary